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Recommended Reading List – HR and Hiring Tips of the Week

The Pros and Cons of Hiring a Virtual Assistant

When you hear the media and experts talk about outsourcing, layoffs by big business and more lost jobs is likely the first thing to pop into your head.  But one of the biggest reasons we have slow job growth is likely the outsourcing by small business owners and entrepreneurs. Instead of hiring full-time permanent workers for service and support roles, small business is often hiring virtual assistants. But the despite the allure of a smaller payroll, especially pay as you workers, pitfalls exist. This is an excellent article about the pros and cons of hiring a virtual assistant.

 

Two articles hit my inbox this week that should send shivers up and down the spines of HR professionals, management, and business owners. 

Credit Background Checks and High School Diploma Requirement May Violate ADA and EEOC

The first one pertains to a letter recently posted on the EEOC website that the American with Disabilities Act (ADA) may invalidate using high school diplomas as a minimum job requirement. The EEOC states, “Under the ADA, a qualification standard, test, or other selection criterion, such as a high school diploma requirement, that screens out an individual or a class of individuals on the basis of a disability must be job related for the position in question and consistent with business necessity. A qualification standard is job related and consistent with business necessity if it accurately measures the ability to perform the job’s essential functions (i.e. its fundamental duties).”

The second article has a similar theme.  Not only is the EEOC involved but Congress too, who recently held a hearing about the growing employment practices of conducting credit background checks and requiring that all candidates must be currently employed. Are these practices legal?  At the federal level, the answer is unclear.  But the mere fact that these employee screening practices are being questioned means employers need to be certain that the tools they use to screen candidates accurately assess job related functions and at the same time don’t discriminate against minorities. 

Monday Morning Huddle – Workforce Trends You Might Have Missed

Each week I receive and read dozens of articles, posts, and newsletters about workforce trends, recruiting, talent management, and pre-employment testing and screening.  I bookmark the ones I find most interesting. I tweet, Google+ and share many of them on LinkedIn.  A few even incentivize me to write a blog post of my own.  But quite a few just sit quietly in my folders waiting for the right time and topic. This past week seemed to be a prolific week for bloggers. As a result,  I received a surprising number of relevant and timely articles. 

To share them expediently, I’ve decided to start a Monday Morning Huddle, a collection of my favorite readings of the past week.

10 Predictions for 2012: The Top Trends in Talent Management and Recruiting

This is my #1 read this week for several reasons.  First, it should be no surprise that love tracking workforce trends.  Second, the author is Dr. John Sullivan – a brilliant thought leader in HR.

Staffing Industry Trends For 2012 And Beyond, What Are The Experts Predicting?

For more trends, you might find this article interesting. You might find a familiar name on the list of experts (me!) along with my good friend Joyce Gioia, Cheryl Cran, and Karl Pillemer.  Trends include persistent high unemployment, demand for knowledge workers,  free agency. and a growing multi-generation workforce.

SAP Acquires SuccessFactors

The acquisition of SuccessFactors by SAP has certainly disrupted the performance management marketplace, especially for small business.  While I never felt our SimpleEvals Online Performance Review system was a direct competitor to SuccessFactors, this acquisition only solidifies our position as one of the few providers targeting small business.

How’s Your Talent Doing?

The use of pre-employment assessments is growing. But assessments are expanding beyond pre-employment screening into development and succession planning.

Shocking News? Young Employees Most Likely To Leave Jobs

HR Blogger Mike Haberman always does a great job keeping us updated on what’s happening in HR.  This post caught my attention with my interest in the generation mix as well as employee retention.

Today’s Critical Skill? Critical Thinking

A great article about what happens when excellent critical thinking skills are lacking in senior managers.  Just consider the decision Netflix made to change its subscription plan, and the backlash prompted 800,000 subscribers to quit the service and its stock fell 37 percent in one day.

Personal Assistants: No Longer Just Go-fers

Gone are the days when brewing coffee, picking up laundry, and typing memos defined the perfect personal assistant. In order to get ahead in the field of personal assistance today, a individual pursuing a career as a personal assistant  should consider acquiring an administrative assistant degree, whether Bachelor’s or Associate’s. The ambitious personal assistant may even take things one step further by seeking certification, which serves to take the place of or add to work experience on a resume – something incredibly valuable in a field where reputation is everything. Considering personal assistants are most likely to be hired by company executives, maintenance of a pristine image akin to what gains respect and admiration in the business world is essential.

From the angle of a more personal set of skills, personal assistants should be adept communicators. Your job will revolve around representing your client in the most professional manner possible. This may include keeping up with correspondence in the form of letters, emails, phone calls and, by today’s standard, even Facebook updates. Strong multi-tasking and proactive management skills make a personal assistant that much more valuable as an employee.

But these skills prove most valuable when applied to more recent evolutions of the role of personal assistants. Assistants that find themselves working for celebrities or public figures will devote a large chunk of their time managing and developing a website along with social media for their client. After all, using the example of everyday social media, not every single tweet or Facebook update from a celebrity is personally typed and submitted by the celebrity themselves. For this reason, personal assistants more than ever fill similar roles to public relations professionals, constantly on-message and consistent with handling of public affairs.

You may also find that, depending on the taste and requirements of clients, your face-to-face interactions may be more infrequent than they’ve previously been. The digital age has changed the face of the personal assistant role, evolving it from the position of a go-getting girl Friday to the role of a technically proficient and well-spoken communicator familiar with contemporary business trends and decorum.

As most fields of study change bit by bit with the transition to a web-dominated, digital golden age, personal assistants have evolved their roles to be more involved, demanding respect and notoriety as representatives of celebrities and top corporate executives. The aspiring personal assistant should shed those images of pseudo-slaves and envision the organized, business-savvy and passionate worker that embodies the personal assistant of today.

Submitted by Guest Blogger Anne Berlow. Anne is a content specialist at Capterra, a business software industry leader.

10 Stats and Facts – Telecommuting and Virtual Work

  1. 56% of senior leaders and hiring manager of Fortune 500 companies believe virtual work will increase at their company
  2. 61% believe their companies will let more people telecommute over the next 3 years
  3. 60% of office-based employees use virtual teaming (texting, instant messaging, teleconferencing) technologies daily
  4. 56 % of decision makers believe that working remotely makes employee more productive
  5. 57% of businesses reporting allowing employees to keep flexible hours
  6. 62% reported having employees who work remotely either full-time or part-time
  7. 20% of the U.S. working adult population (26.2 million) in 2010 were teleworkers:
    • 51% of the workers were age 35-54
    • 42% were age 18-34
    • 56% were men
    • 44% were college graduates
  8. 17% of telecommuters spend less than one hour a day actually working; but not everything is quite so lazy – 35% work eight or more hours and 40% work four to seven hours.
  9. 30% of telecommuters say they work in the pajamas (41% female, 22 males)
  10. The biggest work-at-home distractions:
    1. Household chores – 31 percent
    2. TV – 26 percent
    3. Pets – 23 percent
    4. Errands – 19 percent
    5. Internet – 18 percent
    6. Children – 15 percent

Sources:  mashable.com, bnet.com

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Generational Gaps Aren’t Just for Baby Boomers and Millennials

I’m amazed each  August when the Beloit College Mindset List is released. And this year’s list for the Class of 2015 is no exception.

 The Generation GapOriginally intended to remind college professors that their students are from a different generation not a distant planet, the list is an intriguing, and sometimes cruel, reminder that we’re getting older. What’s important as this Mashable comic captures, each generation considers its experiences and values normal. Unfortunately what is normal for a Baby Boomer is just history for the Millennials. And much to the chagrin of Generation X and even older Generation Y, what is normal for Millennials seems quaint and even trivial to generations that passed before them.

For example, 18 year olds entering college this fall don’t think about a river in South America when they hear the word Amazon; there always has been an Internet ramp onto the information highway; “PC” doesn’t stand for “political correctness”; they’ve never touched a “dial” on a TV; LBJ stands for LeBron James and music has always been available via free downloads.

Read more about 18 surprising things that 18 year olds find normal.

 

Download 4 Generations in the Workplace

Why Do Employers Lie About Customer Service?

Business owners and executives continue to extol the virtues of customer service.  But when it comes to commitment, they are full of hot air.

You don’t have to go far or listen hard to hear stories of bad customer service. Everyone you speak to seems to have a customer service story that is worse than yours.   Just this past weekend, I again was jinxed by a rash of bad customer service experiences.

First I stopped by a pharmacy (a national chain) to pick up two simple items. I looked around for the friendly face of an employee but there were none to be found. To be specific, I’m not talking about a friendly face…I’m talking about any face at all!

After wondering up and down the aisles, I finally found two travel tubes of toothpaste. I then headed for the checkout line – which was empty. Most notably there was an absence of any cashiers.  I waited for a few minutes only to notice two employees standing outside – smoking.  I waved to them through the large windows….but was ignored.  I then went outside and asked, “is there anyone who can check me out?”  To which they responded, “we’ll be there in a minute.  We have to hang this sign.” Why it took two people to tape one sign to a window, I don’t know. But this obviously took precedence over my need to pay. Without even the slightest hesitation, I reached out, handed them the toothpaste, and drove away.  A few other customers remained inside, wondering around the store.  Hopefully they were honest souls because no one was watching the store – or for that matter working in it. Management at least at this company store seems to have cut back on human resources and service a bit too deep. From the lack of traffic, other customers must agree.

Later in the day we went to dinner with friends.  We had a large group so we requested separate checks.  The waitress said, “no problem” and took our orders. But apparently it was a problem for her since not one of the six couples received a check with the correct orders on it.  One of our friends motioned to her and told her the checks were wrong. To this she replied, “I’m really sorry.”  And then proceeded to ask us to “figure it out ourselves because [I’m] not really good with math.”  We did figure the checks out and decided next time we’d dine elsewhere.
While neither of these incidents was horrific, the outcomes were the same – dissatisfied customers who at the very least will do business elsewhere next time. 

Michael LeBoeuf in his book How To Win Customers and Keep Them for Life cites a survey designed to discover why customers quit doing business with a company. The survey revealed that 68% quit because of an attitude of indifference toward the customer by the owner, manager or some employee. In both of the experiences I just shared, indifference was crystal clear.  When considering the life time value of a customer, studies indicate it costs roughly 300 to 700 times an hourly worker's rate. That's a lot of money that few businesses can afford to absorb but management seems complacent enough to keep paying.

The real crime is that these bad customer service experiences can be prevented if employers would take a few steps to hire employees with a positive customer service attitude and good skills. But employers continue to seek candidates who have good customer service skills and then hire any warm body who accepts the job.  When you consider the high cost of a bad hire, the ROI associated with improving employee screening and interviewing is significant. By combining a good behavioral interview with pre-employment testing, business owners can hire better, reduce turnover, improve customer retention, and save thousands of dollars.

So what will it take for companies to recruit and hire employees who have a positive customer service attitude and commitment?

Read More…

Five Lessons Learned from Bad Customer Service

Excellent Customer Service: Get the Spirit

Gen X: All Grown Up and Ready to Spread Their Wings

Nearly 3 years ago, I wrote about Generation X (born between 1965 and 1980) butting up against a Gray Ceiling, an artificial gate standing in between today’s job and a promotion.  That article of course occurred in the depths of the recession and many employers could care less. If a 30-something was unhappy, employers said, “don’t let the door hit your backside on the way out.”

For companies that are thinking long term, that nonchalant attitude about succession planning is coming back to bite employers.

According to new findings from consulting firm Deloitte, only 28% of Gen Xers plan to stay in their current jobs. That’s serious stuff because bosses who aren't focused on how to keep Gen Xers happy will inevitably find that somebody else is. The risk of losing these experienced 30 to 45 year olds is huge. Hiring is picking up and eventually the aging boomer will retire.  When the coach turns to his bench for replacement workers, it might be empty.  

Gen Xers aren’t the only workers looking for greener pastures.  Thirty-five percent of Baby Boomers expect to remain in their jobs, around the same as Millennials (age 31 and under), at 37%.

The point of the survey was to give some guidance to employers who care about retaining valued workers. The top advice bullet point: Lay out a clear career path for workers. Across generations, 57% of employees think their bosses do a poor job at presenting a ladder for career advancement and offering job challenges.  That’s exactly the same percentage of business executives in 2009 who said their leadership pipeline was the same or weaker than it was two years prior. 

Retaining these ready-for-prime-time workers won’t be easy either – at least not with the same tactics employed to keep Baby Boomers hanging around for a few more years.  According to the survey, half the boomers rated a promotion as the most effective way to get them to stay put. But that’s a catch-22.  By promoting the Baby Boomers, the Gray Ceiling is only fortified, prompting Gen Xers to look even harder for new opportunities. Forty-three percent of Boomers could be kept happy with a little support and appreciation from their supervisors. 

But to complicate retention efforts, neither members of Generation X or Millennials rated appreciation by higher-ups as top reasons to stay in a job. When it comes to ranking the top turnover triggers, surveyed Baby Boomers rated “lack of trust in leadership” at the top of their list at 32%, while both Generation X and Millennial employees placed “lack of career progress” first at 38% and 30% respectively.
The findings also revealed that surveyed men rate “lack of compensation increases” at the top of their top turnover trigger list at 27% (compared to 14% of women), while women placed  excessive workload” first at 31% (compared to 15% of men).

This survey once again confirms how little effort companies have committed to building a talent pipeline and succession plan. Only 6% of employees surveyed rate their companies’overall HR and talent efforts as “world-class,” while more than four in ten (43%) called them “fair” or “poor.” Not surprisingly, employees who describe their companies’ talent programs as “world-class” or “very good” are nearly twice (42% to 23%) as committed to remaining at their jobs than employees who work at companies with “fair” or “poor” talent efforts.

View the Deloitte survey results Talent Edge 2020.

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Employers Warned, Young Workers Ready to Fly The Job Coop

Egypt’s Civil Disobedience Offers 4 Lessons for Business Leaders

The ouster of Egyptian President Hosni Mubarak wasn’t just a political event on far-away soils. It was a sign of the times that unfortunately many executives missed.  Others chose to dismiss it.  They will be sorry.

If ever there was a time of extraordinary uncertainty, we are living in it today. In the last four decades, we have seen the rise of the Internet and the explosion of information technologies. Much to the chagrin of millions of overwhelmed people, this data deluge isn’t cyclical but exponential.  If you are a manager or company owner, probably the greatest challenge you face is positioning your company to address the tsunami of change that is upon us.

We are now on the cutting edge of a social revolution that neither business executives nor political leaders can control.  We are looking at the convergence of the aging Baby Boomer and Mature generations with the Millennials – the largest U.S. and global cohort ever to inhabit this earth. President Barack Obama’s election just a little over two years ago gave us a sneak peek into how a social and political movement can leverage social media to successfully influence an outcome.  Mubarak’s ouster opened a new chapter. 

It provided us an extended glimpse about how a new generation will initiate social upheavals as well as causes like the environment that are–for the first time in history–
global in scope.

The riots in Chicago during the Democratic National Convention in 1968 made international news but remained an isolated domestic event. The Tiananmen Square demonstrations in China 20 years later again caught the attention of a global audience until the government eventually shut down outbound communication. They momentarily kept their response local when they silenced the protestors. But the cat was out of the proverbial bag and soon after, people began to demonstrate on the streets of eastern European countries. Only six months later the Berlin Wall fell down, and 12 months later, the Soviet Union was gone.  The events that unraveled in Egypt over the past two weeks demonstrate how local demonstrations – once easily contained by government and media – can go global almost instantly and dramatically shape social upheavals.  It took 5 years for the young adult Baby Boomers to force an end to the war in Vietnam, less than a year for students to accelerate if not force the fall of communism, and under  2 weeks for a relatively peaceful youth-led protest to oust a powerful and intransigent leader.

Embedded in these events are four powerful lessons for leaders in business.

1. When people complain, listen.  Management and political leaders must not be lulled into thinking that “Father Knows Best;” that protests, demonstrations, and just plain old negative comments are the result of youthful energy and disrespect for tried and true traditions; and that today’s youth will eventually come to their senses and accept the world the way it is or was.  That’s not – I repeat N-O-T – going to happen.   Many companies ignore the complaints of customers, employees, or business partners because, after all, you can’t please everyone. When executives plug their ears, they make the same mistake as the Mubarak. You may be able to stifle or ignore complaints for a long time. But eventually customer displeasure can grow strong enough to compel people to strike back.  Lesson Learned: The Millennial generation is a force to be reckoned with.

2. Don’t confuse dissent with adversity.  While the Boomers disagreed on nearly everything with their parents—clothes, hair styles, politics, values, and music, Gen Ys enjoy their parents as people. Young Baby Boomers in the 60s built a defiant counterculture. In contrast, many Millennials call out their parents as their “bff” (in text lingo, a “best friend forever.”)  Mobarek as a man wasn’t the enemy. It was his policies and leadership style. The Egyptian youth weren’t ousting the government but the people running it.  Lesson Learned: If the Millennials don’t respect you or support your cause, they now have the power to do something about it.

3. Followership is the new norm in leadership; partnership is the new business strategy. While the Gen Ys may not be challenging their parents as people, they certainly are challenging the institutions the Boomers are running.  They disrupted the 2008 Presidential race by participating in Barack Obama’s utilization of social networks to overwhelm Democratic frontrunner Hilary Clinton and later negate the experienced Veteran John McCain. They’ve disrupted the music industry with Napster and iTunes.  Unlike the Baby Boomers who clashed with the military in the 60s, Chinese students who clashed with the military in the 80s, the Egyptian students and the military partnered with each other. The students didn’t have a beef with the military. In fact, they had a common goal – respect and dignity for all the Egyptian people, not just those in power. They weren’t enemies in the protest but allies. Lesson Learned: If a youth-led but leader-less protest can peacefully overthrow an established government, a company’s brand and/or strategy can be easily toppled.

4. The Internet changed everything. Social media is not a fad but a communication revolution.  The new Web 2.0 is distributing power and democratizing the economy. The Google executive who launched the Facebook page said to have sparked the original protest said: “If you want to liberate a country, give them the Internet.” Technology is the air that young people breathe and it is beginning to leave more experienced workers gasping. The voice of one can almost instantly be heard by a billion people. The mere volume of information and speed at which it flows is overwhelming.  Author Don Tapscott described what’s happening:

“People no longer have to follow the leaders and do what they’re told. Now they can organize themselves, publish themselves, inform themselves, and share with their friends —without waiting for an authority to instruct them. This unprecedented access to power has already rocked the music and newspaper industries and it will roll over and through every other world this generation enters.”

The information highway and especially social networking sites like Facebook and Twitter allowed a generation to take what seemed like a local protest and transform it quickly into a global public forum.   Wael Ghonim, the Google exec, tweeted, “Revolution can be a #Facebook event that is liked, shared & tweeted.”  A TechCrunch article asserts that the revolution was about the Internet as a whole. When the government attempted to shut down the Internet, people worldwide pulled together cell phones, home phones, Facebook, and other methods like Google and Twitter’s collaborative phone-to-twitter application to “essentially create the largest flashmob ever.”  Al Jazeera employed YouTube to make its coverage available to U.S. audiences. The news was filtered by or through the government or media. We saw it as it happened. Lesson Learned: You can’t control the Internet, just learn to manage and leverage the information available through it.

The Millennials are now entering the workplace (or at least trying despite high unemployment). They are ready to take on traditional corporate hierarchy and many established precedents. The Millennial generation won’t follow the “it’s us against the world” road. Instead after years of playing digital games and networking online, many Millennials are experts at visioning outcomes, working collaboratively, and rallying quickly and impressively for a cause.  Egypt, and earlier Iran during their demonstration in 2009, couldn’t shut down the Internet. 

With all that has happened in the last few weeks, every leader needs to ask these 3 questions:

  1.  
    1. What human resources policies do you have in place that ignores or dismisses the Milllennial generation?
    2. What strategies and business practices do you have in place that will engage the Millennial generation?
    3. What makes you think they can shut down the Internet during working hours and survive?

Staying power doesn’t come from trying to pin everything down. Instead, it is the result of listening, flexibility and responsiveness.

Census takers in Brazil use PDAs and laptops; those in the U.S. still rely mainly on paper. And who's the developing country? http://bit.ly/deGPiV

Podcast: Managing a Multi-Generation Workforce

How can business owners and managers meet the challenges of managing and working in a multi-generational workforce? Check out the podcast I recorded recently with  Donald Roeck, host of Delmarva Today, on Public Radio Delmarva -WSDL 90.7 and WSCL 89.5.

Listen to the Geeks, Geezers, and Googlization podcast here.